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Overview

This is a summary of iPad distribution and replacement criteria for district staff.

Early distribution of these devices was often handled via grants, department purchasing, pilot programs, and other undefined methods.  The purpose of this documentation is to provide background on our deployment expectations and to establish predictable cycles for device updates/replacements.

In order to support a deliberate and sensible upgrade cycle for iPads, we need to establish more definitive guidelines for iPad deployment to staff.  This chart shows a breakdown of our deployment model moving forward (as of the 2018-2019 school year).

Grade Levels

Group

Deployment Rule

Next replacement cycle

EC

Teacher (unless specified)

By individual request

As needed

EC

Stepping Stones Teacher

Yes

Fall 2018, Summer 2019.

K-5

Gen Ed Teacher

Yes

K,3,4,5 - Fall 2018

1,2 - Summer 2019

K-5

Specials (Art, Music, PE, Media)

Yes

Fall 2018

K-5

EL

Yes

Fall 2018

K-5

Intervention

Yes

Fall 2018

K-5

SpEd Teacher

Yes

Fall 2018 as needed

K-5

SpEd Para

By request of teacher

Not on cycle

6-8

Gen Ed Teacher

Yes

Summer 2019

6-8

Specials (Art, Music, PE)

Yes

Summer 2019

6-8

EL

Yes

As needed Fall 2018 and 2019

6-8

Intervention

Yes

As needed Fall 2018 and 2019

6-8

SpEd Teacher

Yes

Fall 2018 as needed.  Remaining Summer 2019.

6-8

SpEd Para

By request of teacher - ParaEducator Device Process

Not on cycle

9-12

Gen Ed Teacher (all departments)

By request of department head or administrator.  

Must answer these questions:

  1. What is the role of device in the curriculum.

  2. Provide some examples of how you would expect the device to be used as a teaching tool.

Submit request and responses in a help desk ticket.

As needed Fall 2018 and 2019

9-12

EL & Intervention

By individual request

As needed Fall 2018 and 2019

9-12

SpEd Teacher

Yes

Fall 2018 as needed

9-12

SpEd Para

By request of teacher - ParaEducator Device Process

Not on cycle

EC-12

Building Admin

By individual request

Summer 2018 as needed

K-12

Non-SpEd Para

By request of teacher or program administrator (or coordinator)

Not on cycle

K-12

AVID

By request of program coordinator

Summer 2019?

2-5

High Potential

By request of program coordinator

Summer 2019?

K-3

Young Scholars

By request of program coordinator

Summer 2019?

K-12

TOSA - IC, Academy Coach, etc

By individual request

As needed Summer 2018 and 2019

EC-12

TOSA - DLC

Yes

Summer 2018

EC-12

Tech Tier 1

Yes

As needed Summer 2018 and 2019

EC-12

Tech Tier 2-4

By individual request

As needed Summer 2018 and 2019

Dist. Office

Support Staff

By request of Director or immediate supervisor

As needed.

Dist Office

Admin, Supervisors, Managers

By individual request

As needed.

EC-12

Team Coach

By request of Athletic Director

As needed.

B&G

TBD

By request of Director of B&G

TBD

K-12

Learning Commons - Makerspaces

By request of DLC

Not on cycle; best effort stock.

K-5

Osmo and similar deployments

By request of staff or SEEF

Not on cycle, best effort stock.

K-12

Grant-related requests

If tech reviewed and approved.

Not on cycle, best effort stock.


  • Any request that varies from the deployment rules outlined above would need to be submitted via a help ticket.  

  • Any deployment here listed as an automatic “Yes” is assumed to be part of our regular distribution of iPads and therefore covered under the technology general or levy budget.

  • All certified, paraprofessional and building admin staff requests that are granted will be covered under the technology general or levy budget.

  • Any requests for district office staff or coaches will be billed back to departmental funds.

  • “As needed” in replacement cycle means that we will make best effort to replace devices currently being phased out.  


Replacement Cycle stock versus Best Effort stock

In order to budget appropriately, we need to know what quantity of devices is considered to be our baseline, or essential stock.  Items listed in the chart above as an automatic “yes” for deployment are considered to be part of that stock. We also take into account optional deployments to determine if they are likely to continue.  Devices are also noted in the chart as being “not on cycle”, which means we definitely do not count those as part of our essential stock.