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Overview

The process of backing up a computer can take anywhere from 30 minutes to multiple hours depending on the amount of files stored on your computer. Make sure you won’t need to physically move the computer until the backup is complete. The recommendation is to back up your files before school starts in order to give yourself enough time.

Note these directions assume you are already using Google Drive File Stream. If you have not yet migrated to Google Drive File Stream, please email helpdesk@shakopee.k12.mn.us for assistance in doing so.

Step-by-step Guide

Open Self Service and find Quick Backup.

Run Quick Backup. A dialog will appear prompting the user to start the backup. Movies, Music, and Pictures are optional install. Note a full copy of all files is created locally. It's possible the backup job will fail due to a lack of disk space. If the computer is low on disk space, try moving large files to Google Drive or deleting files you no longer need.

You additionally have the option to back up Movies, Music, and Pictures. These folders contain iMovie projects, iTunes/Music libraries, and albums from Photos.

Most backups will be fairly quick, but the time will vary depending on how much data is on the disk. If Google Drive File Stream is running the backup will be moved to My Drive and synced to Google. If it is not running the backup folder is moved to the Desktop.

Copying backups could take up to 30 minutes to complete.

Once the backup folder is moved to My Drive it will begin to sync through Google Drive File Stream. Click on the File Stream icon in your top menu bar to see the sync status.

Do not shut off the computer until file sync is complete.

The backup folder is named with the format "Backup_username". Backup_nstrauss for example. If there are other important files not included in Desktop, Documents, or media folders you can move them to backup folder as well to be synced to Google Drive.

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Technology > Staff Devices or Student Devices >> MacBook

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