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What is Google Meet?

Google Meet, formerly called Hangouts, is a communication tool that staff can use to video conference and share their screen while working remotely. This tool is available to students and staff but only staff can initiate a meeting.


Why is this a great tool? 

Google Meet is a fantastic collaboration tool because it allows you to connect with people across distances. You can screenshare so that other staff members can see your screen or slides. You can use it for Distance Learning with students. You can also use this tool to communicate with industry experts and guest speakers with very little technical knowledge or setup. You can even use it to present your screen and view the Google Meet call at the same time!

How do I use it?

Creating a meeting. There are many different methods for creating a meeting. We are recommending two options though you can always go to meet.google.com, start a meeting on your own, and invite individuals from there.

Option A: Meet with students by creating a nickname or custom link for Google Meetings.

You can create a custom link for students to use and reuse over and over if you want. You can create this link simply by typing g.co/meet/______________. You can put any text you want in the blank such as /mrhillshour2. You can then email this link to students or paste it into Canvas/Seesaw. You can also go to meet.google.com, click on Join or start a meeting, and then create a nickname for your meeting such as Hills Hour 2 (yes, you can use spaces). Copy and paste that link or give out the nickname via email or Canvas/Seesaw. Students can type this nickname into Google Meet (app or web version).  Also keep in mind nicknames are shared across the district so something too simple might conflict with another teacher's meeting in a different building. It's best to use a short nickname which identifies you uniquely.

Why do we want you to do this with students? Because if students have meet.google.com/aaa-bbb-ccc link, they can rejoin it without you there. When you use links like this with students, just be sure to be the last one on the call and that all students are gone before leaving or they can remain on the call. 


Option B: Meet with other staff members. One effective way to invite teachers to a Google Meet is through Outlook. You will need to be updated to the latest version of Outlook available in Self Service. You can add your Google Meet invites and link to join in a calendar invite. You will have to authorize Outlook to access your Google account one time and then you can add video calls to any calendar invite. Watch the animation below or click here for a more detailed walkthrough.


Joining a Google Meet. If you had an invite sent to you calendar, click on the invite and then the meet.google.com/... link. It will open in Chrome and allow you to join the Meet.

When invited through a nickname or custom link, you can enter that here to join a call.

The first time you use Google Meet, you will be prompted to give camera and microphone access. Click Allow.

If your webcam is on, a green light will light up on your MacBook. You will then be prompted to start your meeting. The weblink can be copied and email to anyone and they can join without the use of a Google account. People can also use the dial-in and pin # in order to join an audio call using a phone.

Once your meeting has started, you can still access the link or dial-in number but click the "Meeting details" button. The center buttons allow you to mute your microphone, end the call, or turn off your webcam. If you want to share your screen with the person you are conferencing with, click Present now and choose the window on your computer you want to display. Along the top is an icon to show you the number of people on your conference all and then a chat window that you can open to send links or write text. Pro tip: mute your mic when you are not talking! You can turn off your mic or camera with the buttons at the bottom of the screen.

To end your call, click the red phone button. If you are in a call with students, make sure you are the last person to leave your Meet or students can remain on the call indefinitely.