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Technology End of the Year Reminders

Please call the help desk at x5100 with any questions.  If you are not returning to Shakopee Public Schools, there are additional notes at the end of this document for device return and links for Google Takeout (mass file archiving).

Back Up & Clean Up Files: Check to make sure files are being synced to Google Drive.  Here are some notes from Google on how to check those settings.

 Check your StaffShare folder for anything that needs to be cleaned up.

MacBook backup notes if you are still using Google Drive (rather than File Stream); this is for files that are not synced through Google drive.

Recommendation: Move to File Stream.  "Backup & Sync" is no longer supported.

iPad backup notes have been removed. Use managed Apple IDs and iCloud backups moving forward to back up your iPad. Note signing into a school Apple ID turns on backups by default.

Managed Apple ID - Sign In for Staff (iPad)
Managed Apple ID - Sign In for Students (iPad)

Remote Controls & SMART Board Peripherals: Any remote controls for TV, projector, or Apple TV should be labeled and placed on or around the hardware or left somewhere reasonably accessible.  SmartBoard peripherals stay with the room. (If a room is being used for summer school, for instance, it is helpful to have the remote available so that it stays in the right room).  

Return any checked-out peripherals: If you borrowed a CD/DVD drive (for instance), make sure it is empty and returned.

Summer storage: If for some reason you are leaving a laptop or iPad assigned to you at school over the summer, please return it to the building tech staff prior to leaving so that it can be stored securely.

Relocating?  If you are moving to a new room or office, please do not swap components between classrooms. Fixed computer hardware, phone & remote controls are often assigned to the room.  If you feel like something needs to be moved please put in a help ticket.

Student Share: Please note that files on Student Share are annually cleaned out entirely.  If there is any data on Student Share you need please make a folder called "migrate-your last name" (example "migrate-Drozd") and move the files into that folder so that we know they should be kept.

Summer Reminders

E-mail: Please check your e-mail from time to time to keep it cleaned up and to stay aware of any summer updates that may affect you.

Summer 2021 Device Updates

1st grade: iPad charging crates replaced (with carts)

2nd grade: New iPads

6th grade: Usual 6th grade deployment of new iPads

9th grade: Usual 9th grade deployment of new MacBooks

PLTW labs: Hard drive upgrades to certain labs

Chromebooks: Routine maintenance and some updates or refreshes on hardware to maintain current stock levels.

Staff Not Returning

A few tech notes and suggestions for any staff leaving the district.

  • Google Takeout: Note that Google Takeout functionality has been disabled for staff in order to be compliant with data privacy standards. For assistance in moving personal data from district Google Drive contact Helpdesk.
  • Seesaw Activities: Will post notes or process for "keeping" activities created in Seesaw.
  • e-mail account: This account is disabled as of last day of assignment.
  • e-mail account and files: This account is disabled as of last day of assignment. Drive files are typically purged 6 months after last day of assignment. Please submit a help ticket for any general use files that may need ownership transferred.
  • District devices can be turned in to the building tech staff, office staff, or at district office.  Please call the tech help line or open a ticket to schedule a drop-off time.

Related Notes

1 year Leave of Absence - Accounts remain active but devices should be turned in.

Less than 1 year Leave of Absence - Accounts remain active and device can remain in possession of assigned staff.

Need more help?

Need help? Submit a ticket to the help desk.

Create via email: Email WHD

Or, call extension 5100.